Privacy Policy

We – SYS TEC electronic AG (“SYS TEC” or “we”) – would like to inform you about our processing of your personal data in accordance with the General Data Protection Regulation (“GDPR”). Personal data is any data that can be used to identify you personally.

Data controller

The data controller within the meaning of the GDPR and other national data protection laws of the Member States, as well as other data protection provisions, is:

SYS TEC electronic AG
Am Windrad 2
08468 Heinsdorfergrund
+49 3765 38600-0
info@systec-electronic.com

Represented by: Tobias Paschke, Deputy: Ronald Sieber

You can contact our Data Protection Officer at the email address below:
datenschutz@systec-electronic.com

Legal basis for the processing of personal data

We process some of your personal data on the following legal bases:

Consent of the data subject (Article 6(1)(a) of the GDPR)
Fulfilment of contractual obligations (Article 6(1)(b) of the GDPR)
Legal requirements and obligations (Article 6(1)(c) of the GDPR)
Legitimate interests (Article 6(1)(f) of the GDPR)

Retention period and erasure of personal data

We retain personal data only for as long as is necessary for the respective purpose or as required by law. The data is subsequently deleted or anonymised.

Specifically, the following applies in particular:

Server log files: Stored for a maximum of 30 days for security reasons (e.g. to investigate cases of misuse or fraud); longer storage takes place only in individual cases where a specific incident has occurred.
Enquiries / registration forms: Stored until your enquiry has been fully processed or for the duration of the contractual relationship and beyond, in accordance with statutory retention periods.
Newsletter data: Stored until you withdraw your consent or unsubscribe from the newsletter.
Applicant data: See the section ‘Handling of applicant data’.

Unless a more specific retention period is stated below, these general principles apply.

Recipients of personal data

As part of our business activities, we work with various external organisations (e.g. IT service providers, hosting providers, newsletter service providers, marketing and analytics providers). This may also require the transfer of personal data.

We only disclose personal data to external parties if

this is necessary for the performance of a contract,
we are legally obliged to do so,
we have a legitimate interest in the disclosure pursuant to Article 6(1)(f) of the GDPR, or
consent has been given in accordance with Article 6(1)(a) of the GDPR.

In some cases, personal data is processed in countries outside the EU/EEA (‘third countries’), in particular by providers such as Google or Meta (Facebook). Where processing takes place in a third country, this is generally carried out on the basis of an adequacy decision (e.g. the EU-US Data Privacy Framework, provided the provider is certified) or appropriate safeguards such as standard contractual clauses.

Data subjects’ rights

If your personal data is processed, you are a data subject within the meaning of the GDPR and you are entitled to the following rights vis-à-vis us as the data controller:

Right of access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object to processing (Art. 21 GDPR)
Right to withdraw consent (Art. 7(3) GDPR)
Right to lodge a complaint with a supervisory authority (Art. 77 GDPR)

Competent supervisory authority:
Saxony Data Protection and Transparency Commissioner, PO Box 110132, 01330 Dresden, post@sdtb.sachsen.de website: datenschutz.sachsen.de

Automated decision-making, including profiling

We do not use your personal data for automated decision-making within the meaning of Article 22 of the GDPR. Should we use such procedures in the future, we will inform you of this separately and notify you in advance of the logic involved, as well as the scope and implications for you.

Data collection on this website

When you visit our website, we use a data processor with whom we have concluded a data processing agreement and who processes personal data exclusively on our behalf. The service provider for managedhosting.de is axilaris GmbH, Moritzstraße 24, 09111 Chemnitz.

Server log files

Every time you access our website, your internet browser automatically transmits information to our web host’s server, which is stored in log data (known as server log files). This includes, in particular:

page(s) visited
Date and time of the visit
IP address
browser and operating system used
Amount of data transferred and the requesting provider

Processing is carried out on the basis of Article 6(1)(f) of the GDPR on the grounds of a legitimate interest in ensuring the smooth operation of our website and in improving our services.

The log files are stored for a maximum of 30 days and then deleted, unless further retention is required for evidential purposes in individual cases.

Cookies

Our website uses cookies. Cookies are small text files that are stored in the web browser or by the web browser on a user’s computer system. When a user visits a website, a cookie may be stored on the user’s operating system. This cookie contains a distinctive string of characters that enables the browser to be uniquely identified when the website is visited again.

Technically necessary cookies

Some features of our website cannot be provided without the use of cookies. For these, it is necessary for the browser to be recognised even after changing pages. The legal basis for this is Section 25(2)(2) of the TTDSG and Article 6(1)(f) of the GDPR (legitimate interest in providing the website’s functionality).

Analytics cookies (not technically necessary)

In addition, we use cookies on our website to analyse the browsing behaviour of our visitors. The legal basis for this is your consent in accordance with Section 25(1) of the TTDSG in conjunction with Article 6(1)(a) of the GDPR. Consent is given via our cookie banner. You may withdraw your consent at any time with future effect by adjusting the cookie settings on our website via your browser.

The data collected in this way is pseudonymised by technical measures. The data is not stored together with any other personal data relating to you.

You can configure your browser so that you are notified when cookies are set and only allow cookies on a case-by-case basis, exclude the acceptance of cookies in specific cases or generally, and enable the automatic deletion of cookies when you close your browser. If you disable cookies, the functionality of this website may be restricted

Use of Matomo

With your consent, we use the open-source software Matomo to analyse and statistically evaluate the use of our website. Cookies are used for this purpose. The information obtained in this way regarding website usage is stored exclusively on our servers and aggregated into pseudonymous usage profiles. It is not passed on to third parties.

IP addresses are anonymised (IP masking), so it is not possible to link them to individual users.

The legal basis for data processing is your consent (Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG). Our aim in doing so is to continuously optimise our website.

You may withdraw your consent at any time with future effect by changing the relevant settings in the cookie banner or by deleting the cookies in your browser.

Use of SalesViewer® technology

On this website, data is collected and stored using SalesViewer® technology provided by SalesViewer® GmbH on the basis of your consent (Article 6(1)(a) of the GDPR) for marketing, market research and optimisation purposes. 

For this purpose, a JavaScript-based code is used to collect company-related data and for the corresponding processing. The data collected using this technology is encrypted using a one-way function that cannot be reversed (known as hashing). The data is pseudonymised immediately and is not used to personally identify visitors to this website. 

The data stored via SalesViewer® is deleted as soon as it is no longer required for its intended purpose and there are no statutory retention obligations preventing its deletion. 

You may object to the collection and storage of data at any time with future effect by clicking on this link https://www.salesviewer.com/opt-out to prevent SalesViewer® from collecting data on this website in future. An opt-out cookie for this website will then be stored on your device. If you clear your cookies in this browser, you will need to click this link again. 

Google Ads, Google Ads conversion tracking and enhanced conversions

We use Google Ads, an online advertising service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (‘Google’).

As part of Google Ads, we use conversion tracking. If you click on an advert displayed by Google, a cookie will be set on your device. This cookie is used to compile conversion statistics (e.g. how many users clicked on an advert and were redirected to a page tagged with a conversion tracking tag). We are unable to personally identify users.

The legal basis for the use of cookies and the processing of your data is your consent (Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG), which you provide via the cookie banner. You may withdraw your consent at any time via the cookie banner or disable the storage of cookies in your browser.

This may involve the transfer of personal data to servers operated by Google LLC in the USA. Google is certified under the EU–US Data Privacy Framework; standard contractual clauses may also be used where applicable.

Further information on data processing by Google can be found in Google’s privacy policy:
https://policies.google.com/privacy
and in the Google Ads Help Centre.

Collection and processing when using the contact form or contacting us by email or telephone

When you use our contact form, we collect your personal data (e.g. name, email address, message text) to the extent you provide it. The data is processed for the purpose of handling your enquiry.

The provision of your personal data is voluntary; however, failure to provide the data will mean that your enquiry cannot be processed or taken into account.

Legal basis:

Article 6(1)(b) of the GDPR, insofar as your enquiry relates to the performance of a contract or the initiation of a contract;
Article 6(1)(f) of the GDPR (legitimate interest in the effective processing of enquiries), provided there is no contractual relationship;
where applicable, Article 6(1)(a) of the GDPR, if we seek your consent (e.g. for further communication or marketing).

We will not pass on your data to third parties without your consent.

The data you enter in the contact form will remain with us until the purpose for storing the data no longer applies (e.g. once your enquiry has been fully answered) or until you request its deletion or withdraw your consent. Mandatory legal provisions – in particular statutory retention periods – remain unaffected.

Collection and processing when using a registration form

When you use a registration form (e.g. for events or workshops), we collect your personal data (e.g. name, email address, and any other contact details where applicable) to the extent you have provided it. The data processing serves the purpose of carrying out pre-contractual measures or fulfilling the contract.

The legal basis is Article 6(1)(b) of the GDPR.

The provision of your personal data is voluntary; however, failure to provide the data will mean that your registration cannot be processed or taken into account.

In the case of a partner workshop, your data will also be transferred to the relevant event partner to the extent necessary for the workshop to take place. The legal basis here is also Article 6(1)(b) of the GDPR.

The data will be stored for as long as is necessary to organise the event and to comply with any statutory retention obligations.

Use of your email address for sending newsletters

We use your email address, irrespective of any contractual relationship, exclusively for our own promotional purposes to send our newsletter, provided you have expressly consented to this.

The legal basis is your consent in accordance with Article 6(1)(a) of the GDPR. You may withdraw your consent at any time with future effect, for example via the unsubscribe link in the newsletter or by notifying us. The lawfulness of the processing carried out up to the point of withdrawal remains unaffected.

Your email address will be passed on to our email marketing service provider:

CleverReach GmbH & Co. KG
Schafjückenweg 2
26180 Rastede
Germany

We have entered into a data processing agreement with CleverReach in accordance with Article 28 of the GDPR. Your data will not be passed on to any other third parties.

Once you have unsubscribed from the newsletter, your data will be deleted from the newsletter distribution list, unless required otherwise by statutory retention obligations.

Plug-ins and tools

Use of Facebook plug-ins

This website uses plugins from the social network Facebook (Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland).

When you visit a page containing such a plug-in, a connection is established with Facebook’s servers. In the process, information (including your IP address) is transmitted to Facebook and may be stored there. If you are logged in to Facebook, Facebook can associate your visit with your user account.

The legal basis is generally your consent (Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG), provided that the plugins are only loaded after you have given your consent. No data is transferred to Facebook without your consent.

If you do not wish Facebook to associate the information collected directly with your profile, please log out of Facebook before visiting our website or block the loading of the Facebook plugins (e.g. using a browser add-on).

Further information: https://www.facebook.com/policy.php

Use of the XING Share button

This website uses the “XING Share button” provided by New Work SE (XING), Dammtorstraße 30, 20354 Hamburg, Germany. When you visit the page, a brief connection is established with XING’s servers to enable the functions of the Share button (e.g. displaying the counter value). According to XING, no personal data (in particular no IP addresses) is stored as a result of visiting this page, and your usage behaviour is not analysed.

XING’s privacy policy: https://www.xing.com/app/share?op=data_protection

Use of a LinkedIn Share button

Our website uses features from the LinkedIn network (LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland). When you visit a page containing these features, a connection is established with LinkedIn’s servers. LinkedIn is informed that you have visited our website using your IP address. If you click the ‘Recommend’ button whilst logged into your LinkedIn account, LinkedIn can associate your visit with your user account.

The legal basis is your consent (Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG), provided that the plugins only load once consent has been given.

Further information: https://www.linkedin.com/legal/privacy-policy

Handling of applicant data

Below, we provide information on the scope, purpose and use of your personal data collected as part of the application process. We assure you that the collection, processing and use of your data are carried out in accordance with applicable data protection law and all other legal provisions, and that your data will be treated as strictly confidential.

The provision of your personal data is voluntary; however, failure to provide the data will mean that your application cannot be processed further or taken into consideration.

Scope and purpose of data collection

If you submit an application to us (by email or post), we will process your associated personal data (contact and communication details, application documents, notes taken during interviews, etc.) to the extent necessary for the decision on whether to enter into an employment relationship.

The legal basis for this is Article 6(1)(b) of the GDPR. Your personal data will be disclosed within the company exclusively to those persons involved in processing your application.

If your application is successful, the data you have submitted will be stored on the basis of Article 6(1)(b) of the GDPR in conjunction with Section 26 of the German Federal Data Protection Act (BDSG) for the purpose of carrying out the employment relationship.

Retention period for the data

If we are unable to make you a job offer, you decline a job offer or withdraw your application, we reserve the right to retain the data you have provided on the basis of our legitimate interests (Article 6(1)(f) of the GDPR) for up to 6 months from the end of the application process. The data will then be deleted and the physical application documents destroyed. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for its continued retention no longer applies.

Data may also be retained for a longer period if you have given your consent (Article 6(1)(a) of the GDPR) or if statutory retention obligations prevent deletion.

Our social media presence

When you visit our social media pages, it may be necessary to process your personal data.

This privacy policy applies to the following social media platforms:

Data processing by social networks

We maintain publicly accessible profiles on social media platforms. Social media platforms can generally analyse your usage behaviour in detail when you visit their website or a website featuring integrated social media content. Visiting our social media pages triggers numerous data processing operations subject to data protection law.

If you are logged into your social media account and visit our social media presence, the operator of the social media portal may associate this visit with your user account. However, your personal data may also be collected in certain circumstances even if you are not logged in or do not have an account with the relevant social media portal. This data collection takes place, for example, via cookies.

The following data may be processed: profile information, interaction data (likes, shares, comments), usage data, device and connection data, IP address, location data.

Using the data collected in this way, the operators of the social media platform can create user profiles that record your preferences and interests. In this way, interest-based advertising may be displayed to you both on and off the respective social media platform.

Please also note that we are unable to track all data processing activities on social media platforms. Depending on the provider, further processing operations may therefore be carried out by the platform operators. Please refer to the terms of use and privacy policies of the respective social media platform for further details.

Legal basis

Our social media presence is intended to ensure the most comprehensive online presence possible. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. Our legitimate interest lies in communicating with customers, prospective customers and the public, as well as in presenting our company. We have weighed up the interests, fundamental rights and freedoms of the data subjects and consider the processing to be proportionate. The analytical processes initiated by the social networks may be based on different legal grounds, which must be specified by the operators of the social networks.

Data controller and exercising rights

When you visit one of our social media pages, we are jointly responsible with the operator of the social media platform for the data processing operations triggered by that visit. You may, in principle, exercise your rights (right of access, rectification, erasure, restriction of processing, data portability and the right to lodge a complaint) both against us and against the operator of the relevant social media platform.

Please note that, despite our joint responsibility with the social media platforms, we do not have full control over the data processing operations carried out by the respective platform. Our options depend largely on the corporate policy of the respective provider.

Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is based on Article 6(1)(f) of the GDPR.

Retention period

Data collected directly by us via our social media presence will be deleted from our systems as soon as you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.

We have no influence over the retention period of your data stored by the operators of social networks for their own purposes. For further details, please contact the operators of the social networks directly (e.g. in their privacy policy, see below).

Social media platforms in detail

XING

We have a profile on XING. The provider is New Work SE, Am Strandkai 1, 20457 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.

We have a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

We have entered into a joint controller agreement with LinkedIn (Article 26 of the GDPR). You can find this at: www.linkedin.com/legal/l/page-joint-controller-addendum

If you wish to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transfers to the USA are based on the EU Commission’s Standard Contractual Clauses. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

For details on how LinkedIn handles your personal data, please refer to LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF). The DPF is an agreement between the European Union and the US designed to ensure compliance with European data protection standards when data is processed in the US. Every organisation certified under the DPF undertakes to comply with these data protection standards. Further information on this is available from the provider via the following link: https://www.dataprivacyframework.gov/participant/5448

Facebook and Instagram

We have a profile on Facebook and a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland (hereinafter ‘Meta’). According to Meta, the data collected is also transferred to the USA and other third countries.

We have entered into a joint controller agreement with Meta (Art. 26 GDPR). You can find this at: www.facebook.com/legal/terms/page_controller_addendum

You can adjust your advertising settings yourself in your user account. To do so, click on the following link and log in: https://www.facebook.com/settings?tab=ads.

For Instagram, you can adjust your advertising settings via the Instagram app under Settings → Advertising.

Data transfers to the USA are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.

For details on how they handle your personal data, please refer to Facebook’s Privacy Policy: https://www.facebook.com/about/privacy/ or Instagram’s: https://privacycenter.instagram.com/policy/.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF). The DPF is an agreement between the European Union and the US designed to ensure compliance with European data protection standards when data is processed in the US. Every company certified under the DPF undertakes to comply with these data protection standards. Further information on this can be obtained from the provider via the following link: https://www.dataprivacyframework.gov/participant/4452

Last updated: 10 July 2026

Get in touch now

Your contact person: Your Data Protection Officer at SYS TEC electronic

Department:

Email: datenschutz@systec-electronic.com
Phone: +49 3765 38600 0